Trip Planning
We make it easy to plan your trip to ensure a great experience for parents, teachers and especially your children.
Prepare For Your Trip
Process Overview Rates Roles & Responsibilies What to Pack Directions
Planning Process Overview
For Teachers
In order to provide the best experience for you and your students, there are a few key steps in preparing for your visit.
Please download our 2026 Teacher Guide for your viewing.
- Contact Us to Book a Trip
Contact ECOC using the Booking Inquiry Form. You will be contacted in 1 - 3 business days with the next steps and the Program Participation Form.
- Received Board Approval for Trip and Check for Subsidy Opportunities
Many school boards require the teacher to complete a presentation for both the participants and parents. Please download our template version to support you in receiving board approval. Please make sure to "Make a Copy" before editing your document.
ECOC School Trip Preparedness Presentation (STP) | Print version
Speak with the school administration with respect to trip funding (many boards are offering trip subsidy programs that cover portions, if not all of the trip costs).
- Confirm Booking & Review Contract
Review ECOC booking contract (provided by ECOC after Booking Inquiry Form). Sign the Program Agreement and mail the deposit.
- Book Transportation
Once dates are finalized, arrange transportation with a local bus company.
- Print & Review All Trip Planning Documents
Send to Parents
Child Health Summary Form (provided by School)
ECOC Packing List | Print version
ECOC Driving Directions | Print version
- 2-3 Weeks Prior to Arrival, Submit Health Summary Form
With the form provided by ECOC, submit the Participant Health Summary Form 2-3 weeks prior to arrival.
This is necessary for food preparation and final activity scheduling.
- 1-2 Days Prior to Arrival, Confirm Final Attendance Numbers
This helps to finalize our arrangements and reduce waste.
Need Some Ideas for your Trip?
Planning a trip logistically can be time-consuming, but we provide this sample schedule to give you a great starting point!
For Parents
In order to provide the best experience for your child, there are a few key steps in preparing for your visit.
1. Complete Child's Health Form (provided by School)
Provide the trip organizer with your child's Health Summary Information 2-3 weeks prior to arrival. This is necessary for food preparation and final activity scheduling.
2. Review Packing List
We provide a handy list of things to bring to ensure your child has the best experience. Print
Contact ECOC at any time if there are any concerns or questions.
Have questions? We are happy to help.
Plan Ahead With Our Trip Planner
Our trip planning guidelines make it easy for teachers and organizers to book, plan, and prepare for their trip.